Test Center Administrators (TCAs)
Who Can Use This Section?

TCAs that are given authorization by Educational Testing Service (ETS) can access this section to review test administration publications for paper-based testing and/or download online attendance rosters for examinees that are registered to test at their test center.

Paper-based Test Centers (PBT)

To obtain authorization, contact your Test Administration Services (TAS) representative at 1-800-257-5123 to obtain a username and password. Once a username and password has been created, then the TCA can login and access the online attendance rosters. Documents for test day administrations can be found in the PBT TCA Download Library.

Computer Administered Tests (CAT)/STN Test Centers

To obtain authorization, contact your HED representative at EPPAdmin@ets.org or 1-609-683-2479. Once a username and password has been created, then the TCA can login and access online attendance rosters. Documents for test administrations can be found at www.prometric.com/stn.

Online Attendance Roster Pre-Download Instructions for PBT, CAT/STN Test Centers

Complete the following steps prior to downloading the online attendance roster. You will only need to perform these steps if it is the first time you are downloading the rosters.

Ensure Microsoft Excel is closed prior to completing the following steps.

  1. Click on the link "Roster Pre-Download" below.
  2. A pop-up box will appear. Click "Save."
  3. A "Save As" pop-up will appear.
  4. In the "Save In" field go to
    1. C:\
    2. Documents and Settings
    3. The folder titled with "your name." (This is the folder that contains the computer username.)
    4. Application Data
    5. Microsoft
    6. Excel
    7. XLSTART
  5. Click "Save."
  6. Download is complete

NOTE: If the security will not allow you to download the macro in Microsoft Excel, on the toolbar go to "Tools," scroll down to "Macro," and click on "Security." Set the security level to "Medium" or "Low" and then complete the steps above.

Roster Pre-Download

PBT TCA Download Library

The following PBT publications are available in the PBT TCA Download Library. To access these documents you must first obtain the document password from your TAS representative.

2007-08 TExES/ExCET/TExMaT/TOPT Supervisor's Manual

TExES/ExCET/TExMaT/TOPT Supervisor's Manual Corrected Page 35

2007-08 TASC Supervisor's Manual

2007-08 Supervisor's Irregularity Report Form (SIR)

2007-08 Supervisor's Report Form (SRF)

2007-08 Early Departure Sign-out Form

2007-08 Return Instructions

2007-08 Nonstandard Return Instructions

2007-08 Supervisor's Comment Sheet

2007-08 Score Cancellation Form

Viewing or Downloading Online Attendance Rosters for PBT, CAT/STN Test Centers

Open and print "Download Instructions," prior to logging in to download the online attendance rosters.

Although you can access and download a roster for your test center at any time, you should always complete your final download the Tuesday prior to the test administration date for PBT and the day before the test administration date for CAT/STN so that you have a final list of all of the candidates registered for the test administration date at your site.

STEP 1
Obtain a username and password to use the site.

STEP 2
Login to the site by clicking on the link "Go to Login" below. Enter the username and password provided to you in the appropriate fields and click "login." You will be able to change your password after logging in.

If you have forgotten your password, click on the "forgot password" link and complete the required fields. Click "Submit." An e-mail will be sent to you with your username and password.

If you require further assistance logging in to the site, contact your TAS representative at 1-800-257-5123 if you are a PBT test center or your HED representative at EPPAdmin@ets.org or 1-609-683-2479 if you are a CAT/STN test center.

STEP 3
Click on "Reports" and then "Miscellaneous."

STEP 4
Click on the "csv" link in the Test Center/Site Attendance Roster CSV line.

STEP 5

  • In the "facility" drop-down box, select your test center name, test center number and:
    • A = PBT Monday (Sabbath) Testing
    • B = PBT Standard Testing
    • H = PBT Nonstandard Testing
    • CAT Testing (Test Center Name-STN site code)
  • In the "Administration Date" drop-down, select the test administration date roster you wish to download.
  • In the "Sort by" drop-down, leave the selection as shown: Session, Test Code, Last Name, First Name. (the other selections are not programmed to download the roster)
  • Click on "Submit"

    STEP 6
    A file download pop up box will appear. Click on "Open." This will open a .csv file in Microsoft Excel.

    STEP 7
    On your keyboard, press the "Ctrl" and the letter "q" buttons at the same time. This function will automatically format the roster for you.

    STEP 8
    A formatted file will appear with all of the candidates test day information. Before working with this file, you must:

    1. Go to the toolbar and select "File" and "Save As."
    2. In the "Save in" field, select the directory or folder that you would like the roster file to be saved on your computer.
    3. In the "file name" field rename the file. (one suggestion is attendance_roster-test center name_admin date)
    4. In the "Save as type" field, click on the scrollbar and select "Microsoft Excel Workbook."
    5. Click the "Save" button.

    STEP 9
    Sort and print the roster as needed.